Internal Sync re: UNDP bid

Date: Jan 6, 2021

Participants: @Rebecca Alban (Unlicensed) @Sierra Petrosky (Unlicensed) @Brandon Bowersox-Johnson @Wesley Brown Lisbee, Anne H

Relevant documents:

• Full Invitation to Bid (ITB)- very long pdf with details of the bid: https://www.dropbox.com/s/5mr02prtd6cjfjs/ITB_GPH2720000.docx.pdf?dl=0

• Returnable forms- what we actually need to fill out and submit for the bid (Sierra has started it): https://www.dropbox.com/s/54yifbkwqo3pfvb/Section%206%20Returnable%20forms%20-%20SP%2012.29.docx?dl=0

• Notes from Pre-Bid Meeting (for reference): https://docs.google.com/document/d/1Tnwg1gL5o7mRCd2_dTKn8qqZmM9IoFcOFLLRDM4ILF8/edit?usp=sharing

Draft Agenda:

• Align on our pricing strategy

  • Lot 1: Saas Tiered Pricing Structure

    • they will evaluate based on price per facility

  • Lot 2: Full bundled price (lump sum) covering unlimited number of users

  • Brandon: Easiest option to submit would be to do only Lot 2;

  • Rebecca to ask UNDP:

    • (not asking) Can we put ranges for the daily rates? If it is a ceiling our rates are going to look really high because we would have to use our highest US rates

    • Clarity on what goes into the lump sum?

    • Which parts of Form D do the partners also need to fill out (just history of non performing contracts and litigation hisotry)

    • Lisbee can lead on creating this calculation; Sierra is out for now and then back on the 13th

      • we should hope to get info from partners by the end of the week, so by mid-week next week

      • @Sierra Petrosky (Unlicensed) can pull SolDevelo’s rates today

        • We do have some of JSIs rates from the GAP project (18 months ago)

        •  

      • Send the organizations a template so we are asking for everything in the same format
        
        

• What do we need from TPs?

  • CVs- signed

  • Daily rates associated with each CV

  • Qualification Form (Form D)

  • Give them heads up about MOU and ask who will sign

• How will we draft the MOU that was requested?

  • Definately do not include Vitalliance

  • Can this be done internally? We write a skimpy agreement; to agree to work together

    • It might take time to route this for signature

    • -->@Rebecca to forward documentation of partners and how we work together; (who parties are going to be, their legal status, text about the OpenLMIS Community and what we aim to do)

• Discussion re: how this fits into handover

  • Should we go for this opportunity, given how soon the handover is? Should we tell UNDP in advance or just indicate in the RFI?

    • Brandon: Someone has to submit in order to unlock this potential future funding; its a continuation of an ongoing pre-approval selection process for LMIS tools. This is a continuation of that process. Since we aren't signed on with Vitalliance yet. Vitalliance is supportive of us submitting and mentioning their role in the submission. But we can’t name them in the submission because the word is not public yet. We are the best party to submit on behalf of the tool. Contracts would be flowing through VillageReach, which is OK because we still plan to do OpenLMIS projects. Its really important that we are on this list of pre-approved tools.

    • The LTAs will provide access to the technology

    • Assigning this eventually to Vitalliance woud be idea but if we cant then VillageReach is OK to plan that role

    • We can’t name the partner in the submission, but we can foreshadow it so it doesn't seem like we are witholding information

    • *Keep in mind that we cannot share cost information with other bidders (Vitalliance). We can’t discuss our pricing

• Review who will do what: